About the Farm

Valley View Farm is an authentic, working farm steeped in history, situated on 140 acres in Western Massachusetts. We host weddings and other events year-round in our beautifully restored 19th-century barns, with the majority of events taking place between May and November.

We provide clients with comprehensive planning services, including day-of coordination, curated bar and catering options, and personalized event support. Our current team includes two planners, one coordinator, a beverage director, catering managers, bartenders, and a facilities and cleaning team. We are now looking to add a full-time Wedding & Event Planner to join our growing team.

Position Details

• Full-time, with a standard schedule of Wednesday–Sunday, plus additional days as needed. Flexible hours required.

• Salary range: $65,000–$80,000, commensurate with experience, plus gratuities.

• Benefits include four weeks of paid vacation.

• Desired start date: March 1, 2025.

Required Qualifications

• 3+ years of event planning experience

• People-oriented and friendly with a cheerful and warm demeanor

• Possess personal creative skills

• Highly organized and detail oriented

• Ability to multitask while meeting deadlines

• Team player who can assist where needed

• Willing to shoulder large and small responsibilities

• Takes pride in having things run smoothly and with excellence

• Expertise with Google Drive, Canva, and Calendly

• Must be comfortable on a farm and around large animals

• Ability to work 15+ hour shifts, until late into evening/early morning. 

• Can lift and move heavy items - at least 50 pounds

• Drivers license

• Experience with catering, floral design, event design is a plus

• Social media and marketing experience is a plus

• TIPS certification is a plus

Responsibilities

• Lead tours, manage follow-up, and close sales with potential clients for venue bookings, planning services, catering, bar packages, lodging, and additional offerings.

• Coordinate all weddings and events, supporting the lead planner with comprehensive planning tasks, from guest services and vendor communication to event décor and post-event cleanup.

• Manage and lead all Private Events.

• Manage and lead all Micro-Weddings.

• Maintain ongoing relationships with clients, typically managing a one or two-year planning timeline for each.

• Follow Valley View Farm’s established planning process while contributing personal expertise and insights to support continuous improvement and team growth.

• Collaborate within a small team environment and comfortably take on multiple roles as needed to support overall business operations.

• Work alongside (and at times lead) coordinators, catering and bar staff, facilities and parking teams, and external vendors on event days.

• Manage day-of event operations, rehearsals, and any post-wedding follow-up.

• Confidently lead or coordinate 1–3 events per weekend.

• Support marketing initiatives and social media tasks as needed. 

• Other tasks as assigned.

Please note, due to the nature of wedding bookings and the time required for training, this role will begin with a limited number of weddings in the first season. After training and development, the role will gradually transition into a full wedding schedule, typically ranging from 10–20 weddings per year.

Position Requirements & Availability

• Year round, full time position

• Attend all staff meetings

• Weekend and holiday availability required

• Flexible availability for day or evening shifts

• Standard schedule is Wednesday–Sunday, with the ability to adjust based on event needs

• Hybrid role with a mix of at-home and on-site work; hours vary depending on the season and event schedule

• Event days may require 12–16 hour shifts, with the ability to compensate for hours on non-event days

Ready to Apply?

Send your resume and cover letter to dan@valleyviewfarm.info with subject line “Wedding & Event Planner Application”. Please note application responses will be limited until the start of the new year.